Equine Management

It depends on each person's role and their connection to the horse. Admins, managers, grooms, and stable hands can add and edit any horse at your barn, and trainers can see every horse without editing it. A horse's owners can see and update its profile, a lessee can see the horse and book on it, and the person billed for the horse can see it. Parents can also see their children's horses, and clients don't see horses they aren't connected to.

Insurance details are visible only to people who can edit the horse, and feed schedules stay with your staff.

Yes. Each horse's profile has a Health records section for Coggins tests, rabies and other vaccinations, health certificates and any other record, each with its date, expiry, vet or provider, notes and the files themselves. HayNet can also create a renewal task ahead of a record's expiry, so a renewal reminder goes out before the next Coggins lapses.

The profile has its own Files section for x-rays and other documents, and each registry entry takes its own files, like registration papers and show records.

Open the horse from the Equines tab. For Coggins, vaccinations, health certificates and other vet records, add a health record: choose the type, or Other with your own label, like a dental exam, then the date, the vet or provider, notes and any files. For farrier work and routine visits, add a note on the horse, so its vet visits, farrier work and progress sit together in one place.

If the visit is on the schedule as an event with the horse on it, it also becomes part of the horse's historical record once the event is finalized.

Yes. Each horse's profile has a Registries section that holds several entries, each a Breed Registry or a Show/Competition Registry. Pick the association from the list, like USEF, FEI or NRHA, or type any name that isn't listed, then add the registered name, the registration ID and, on a competition entry, its effective and expiry dates.

Breed entries hold the breeder's details, from farm name to country of birth, and the pedigree: Sire, Dam, Sire's Sire, Sire's Dam, Dam's Sire and Dam's Dam. Once an entry is saved, attach its registration papers and certificates to it.

Yes. Each horse has its own feed schedule on the Feed tab (Equines › Feed), which only staff see. A schedule is a set of feeding times, like AM Feed, each with its hay, grain and supplements. Every line carries a Quantity, the standardized serving size you use for cost and inventory, and a Practical Amount, the way your staff actually scoop it, like two red scoops, plus notes such as soak 10 minutes.

Pack, bag and container units count pre-portioned supplements and bagged feed by the piece, and grooms and stable hands mark each line Done on the day's feed list.

Open the horse's profile and tap Report. Pick a preset, Sales flyer or Show / travel packet, then choose what to include. Every section is optional: details, registries and identification, pedigree, a summary of the past year's activity, feeding schedule, contacts, documents on file, health records, notes, and photos. The Sales flyer adds a headline, the asking price, and who to contact.

Select the files to attach, like the Coggins certificate itself or a copy of the breed registry papers, and they go into the PDF with the report. Preview the report, then download it as a PDF, print it, share it, or email it to yourself.