Equine Management
Know every horse in your barn inside and out. Rich profiles, complete history, and every detail your team needs, all in one place.
Your Horses Are the Heart of Your Business
Whether you manage a lesson program with school horses, a training barn full of client-owned prospects, or a boarding facility with forty stalls and just as many owners, one thing is constant: every decision you make revolves around the horses in your care. You need accurate, accessible information about each one, not buried in a binder or scattered across text messages.
HayNet gives every horse in your barn a rich, living profile that grows over time. As events are scheduled, records accumulate, and details are updated, each profile becomes a comprehensive hub for that horse's life at your facility. Physical details, ownership, registry information, pedigree data, documents, and a full timeline of every event they've participated in. All available at your fingertips, whether you're at the barn or on the road.
For equestrian professionals who are responsible for dozens of horses at once, having this information organized and instantly accessible is not a luxury. It is the foundation of running a safe, professional, and well-organized operation.
Comprehensive Horse Profiles
Each horse profile in HayNet stores the full range of information your barn needs in one place. Basic details include a photo, barn name, species, sex, breed, color, and height in hands, along with a current status of Active, Rehabbing, or Retired.
Profiles also store identification and registration details: microchip number, passport number, USEF Horse ID, and any breed or competition registry entries. Each registry entry includes the registry name, registration ID, and effective and expiration dates so you can track renewals.
Pedigree information — sire, dam, and extended lineage — can be recorded alongside breeder name, farm, and country of birth.
On the ownership side, profiles track the owner, any lessees, the billable person for the horse, and emergency contact information. Each horse profile also includes file storage for important documents such as Coggins results, registration papers, bill of sale, lease agreements, and veterinary records.
- Ownership, lessee, and billable person tracking
- Pedigree and lineage records
- Breed and competition registry entries
- Emergency contacts for general, veterinarian, and farrier
- Feed programs with grain, hay, supplements, and special instructions
- File and document storage for Coggins, insurance, contracts, radiographs, and more
- Notes
Horse profile registries
Registry detail cards
Registry & Pedigree Tracking
Competition and breed registries are a critical part of the equestrian world, and keeping track of registration numbers, effective dates, and expiration dates for multiple horses across multiple organizations can become a management challenge of its own. HayNet puts all of that information directly on each horse's profile.
Store registrations for competition registries like USEF, FEI, NRHA, and NCHA, as well as breed registries for organizations like the Jockey Club, AQHA, AHA, KWPN, and others. Each registration includes the registry name, registration ID, and effective and expiry dates so you can see at a glance when renewals are coming due.
HayNet also supports pedigree data for horses where lineage matters. Record the sire, dam, and extended lineage including sire's sire, sire's dam, dam's sire, and dam's dam, along with breeder details. For breeding operations, sale barns, or trainers working with young horses whose bloodlines factor into program decisions, having pedigree information attached directly to the profile keeps everything in context.
Owner, Lessee & Billing
Equestrian facilities often manage horses with a mix of ownership and lease arrangements. Whether the equine is owned by the facility, privately owned by one or more people, leased out to one or more people, or has a different person as the responsible billable person, HayNet tracks all important stakeholder information on the horse's profile.
Each horse profile records the owner and, when applicable, the lessee. You can also assign a billable person for the horse — the account that should be charged for services related to that horse.
Horse profile stakeholders
Per-horse feed schedule
Clone a schedule to multiple horses
Feed Programs
Feeding is one of the most detail-sensitive parts of barn management. Every horse has different nutritional needs, and those needs change with workload, season, age, and health status. HayNet lets you build and store a complete feed program on each horse's profile so your staff always knows exactly what to feed, how much, and when.
A feed schedule is only useful if it stays current — and updating ten or fifteen horses one at a time is the kind of task that gets put off. HayNet lets you build a schedule on one horse and clone it to as many others as you need, with Append to add the new feeding times alongside what's already there (duplicates are skipped) or Overwrite to archive the existing schedule and replace it cleanly. Whether you're getting a string of new arrivals onto a starter program, rolling a winter ration out across your working horses, or cutting back across the barn after a heavy show season, the same workflow updates the whole group at once. Setup and changes go from a chore to a few taps.
Each feed program can include any number of meals and any type of feed because you enter in what you feed and they get saved to your organization for future use. Enter in custom names, quantities, and any special instructions such as soaking hay, feeding separately, or administering medications mixed into feed for each horse. Programs are visible to anyone with appropriate access to the horse's profile, which means your barn staff can pull up the current feed plan on their phone instead of relying on handwritten feed charts or memory.
When a horse's diet changes — whether because the vet recommended a medication, the owner switched supplements, or you are adjusting for a change in workload or season — update the feed program in HayNet and every team member sees the current instructions immediately. Fewer missed supplement doses, less confusion when new staff are getting up to speed, and a feed chart that is always current without anyone having to rewrite a whiteboard.
Daily feed tracking with check-off
Files on a horse profile
Files on a registry entry
Document Storage
Every horse generates paperwork. Coggins tests, health certificates, registration papers, insurance documents, lease agreements, and vaccination records all need to live somewhere accessible. HayNet lets you attach files and documents directly to each horse's profile, so everything is in one place and available when you need it.
Instead of maintaining a physical file folder for each horse or storing documents in a shared drive that nobody can find, attach them right where they belong. When the farrier arrives and asks to see the radiographs you took last week, those images are two taps away. When you are loading up for a show and need proof of a negative Coggins for the show grounds, you have it on your phone. When a lease agreement needs to be referenced during a conversation with a horse's owner, it is right there on the horse's profile.
Store anything you want, including:
- Coggins tests and health certificates
- Breed and competition registration papers
- Insurance documents and policy information
- Lease agreements and contracts
- Vaccination and veterinary records
- Pre-purchase exam documentation
Horse History
Every event a horse participates in — every lesson, training ride, clinic, or other scheduled activity — becomes part of that horse's historical timeline in HayNet. This happens automatically. You do not need to log anything manually or maintain a separate record system.
This is invaluable for a number of real-world scenarios. When a horse seems off and the vet asks how many days a week it has been working, you can pull up the history and give an exact answer. When a young horse in a training program is being evaluated for progress, you can see every session it has had, when, and with whom. When a pre-purchase exam or insurance claim needs documentation of recent activity, the full history is ready to share. When multiple people share a horse, everyone can stay in sync on what the horse has been doing without relying on group texts or verbal updates.
For school horses, historical event data is especially important for managing workload. If a particular horse has been used in four lessons a day, five days a week, that pattern will be visible in the history — which is exactly the information you need to adjust the rotation and protect that horse's soundness and welfare.
Good to know: Event history accumulates automatically from your schedule. There is no separate data entry step. If an event was scheduled and completed, it is part of the horse's record.
Ready to give every horse in your barn the profile they deserve?
HayNet is free to use. No trial period, no credit card required. Set up your barn and start building your equine profiles today.
Get Started Free